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PETERSFIELD CRICKET CLUB CONSTITUTION OF THE CLUB
Title The club shall be called “Petersfield Cricket Club, hereafter to be referred to as “the Club” and shall be affiliated to Hampshire Cricket Board and the ECB. Clubs purpose To foster and promote cricket at all levels for both males and females within the community of Petersfield and surrounding areas, providing opportunities for recreation, coaching and competition. To manage the pavilions at both the Heath, Petersfield and Penns Place, Petersfield. To ensure a duty of care to all members of the club and all those that could be affected by the Clubs’ undertakings. Membership Membership of the Club shall be open to any person, in line with the clubs equality and diversity policy, by completing a membership application form and by paying the relevant subscription as determined by the Annual General Meeting of the club members. There shall be 5 classes of membership available. These are:- Full member Junior member (under 18 years of age) Student member Social member Honorary/Life Member Any Member may be elected a Life Member at an Annual General Meeting, in which case he shall not be required to pay an annual subscription but shall otherwise have the same rights and obligations as a Member. Any person ceasing to be a Member of the Club shall forfeit all right to claim upon the Club, its property and its funds. A list of members (other than Temporary Members) will be maintained in the Pavilion. Members of visiting clubs and the umpire and the scorer of such clubs (together with their guests) shall be admitted as Temporary Members of the Club for the day or days upon which such clubs are playing on the Club ground. Without payment of any fee and without election. Prospective members of the Club may not be admitted to membership until at least a period of two days from paying their subscription has elapsed. All Members will be subject to the regulations of the constitution and, by joining the Club, will be deemed to accept these regulations and the Clubs codes of conduct. Officers President Chairman Vice Chairman Secretary Treasurer Child Welfare Officer Youth Development Officer Fixtures Secretary Election of Officers All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year. Voting upon election of Officers shall be by ballot and every Member shall be entitled to vote. Team Captains All Team Captains are elected for a period of one year, but may be re-elected to the same office or another office the following year. Voting upon election of Team Captains shall be by ballot and every Member shall be entitled to vote. General Committee The General Committee will be convened by the Secretary and shall meet at agreed intervals but not less than once in each two month period. The quorum required for business to be agreed at General Committees shall be three. The duties of the General Committee shall be: To control the affairs of the Club on behalf of the Members. To keep accurate accounts of the finances of the club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following officers shall be authorised to sign club cheques: two from the Chairperson, Treasurer and Secretary.
To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to vote on the Committee. To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
Minutes shall be taken of all proceedings of the General Committee’s meetings and shall be open to inspection by any Member of the Club, by applying to the Secretary. The General Committee may, from time to time, appoint from among their number or from among other Members of the Club, sub-committees. Sub-committees will be appointed where they are deemed necessary or expedient and may have the powers and duties of the Management Committee delegated to them as determined by the committee. Such sub-committees shall periodically report their proceedings to the Management Committee and shall conduct their business in accordance with the direction of the committee. General Meetings Twenty One (21) clear days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every Member at their home address and posting the notice on the Club notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting. The business of the Annual General Meeting shall be to; Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting. Receive the audited accounts for the year from the Treasurer.
Receive the annual report of the Committee from the Secretary Elect an auditor
Elect the Officers of the Club Review the subscription rates and agree them for the forthcoming year.
Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda. Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than thirty (30) Full Members of the club. At least 21 days notice of the meeting shall be given. Nominations from candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member. At all General Meetings, the Chair will be taken by the Chair person or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote. A quorum for the General Meeting shall be 6 Full Members and Officers of the Club including half from the Chairperson, Secretary and Treasurer. Each Member of the Club shall be entitled to one vote at General Meetings.
Alterations to the Constitution
Finance The Treasurer will be responsible for the finances of the Club. The financial year will end on 31 October. The Treasurer will present an audited statement of annual accounts at the AGM. Any cheques drawn against Club funds should hold the signatures of any two from the Chairperson, Treasurer and Secretary.
Discipline and Appeals The General Committee will meet to hear complaints within 14 days of a complaint being lodged. The General Committee has the power to take appropriate disciplinary action, including the termination of membership. The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the Member against whom the complaint was made within 7 days following the hearing. There shall be a right of appeal to the General Committee following disciplinary action being given. The General Committee shall consider the appeal within 14 days of the Secretary receiving the appeal. If at any time, the Committee shall be of the opinion that it is in the best interests of the Club they may by letter, invite any Member to resign from the Club within the time specified in such correspondence. In default of his/her resignation, the Committee may expel him /her as a Member.
Club Rules All members (and spouses and children of Members) shall be entitled to use the Club’s pavilion in accordance with any rules made from time to time by the Committee. No member shall be served at the Club bar until a period of 48 hours has elapsed following his joining of the Club
No one other than a member of the Club or a signed in guest of the Club may be served at the Club bar. All members (except Temporary Members) shall be permitted to introduce a visitor to the Club on three occasions during the playing season without payment of any fee, and as such, visitors shall be Temporary Members, enjoying the privileges of the Club, except that they may not be served at the Club bar.
The Club facilities shall be opened and closed at such times and at such hours, as the Committee shall determine from time to time. A Bar Secretary, appointed by the Committee, shall manage all purchasing and supplying of intoxicating liquor at the Club. The Bar Secretary shall be over 18 years of age and be a Member of the Club.
No member shall be permitted to purchase or consume intoxicating liquor upon the premises of the Club whilst under the age of 18 years No member shall, except for professional services rendered at the request of the Committee, receive any profits or emoluments from the funds or transactions of the Club.
These Rules may be added to, repealed or amended by resolution at any Annual General Meeting or Special General Meeting but no such resolution shall be deemed to have passed unless at least 21 days notice of the intention to propose, alter or repeal any part shall have been given to the Honorary Secretary.
Trustees
Dissolution If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
Declaration
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